Dear Sophie:
I am Edward, the foreign affair secretary of Department of National Security.
Acknowledging that you are coming next week, director of our department appointed me to pick you up, which I am most delighted to learn. As such, would you be so kind to inform me your detailed schedule? When will you arrive, in which flight? Have you got much luggage?
We could have a quick meal after your arrival. And then I will drive you to the nearby Ritz-Carlton in which you could have some rest.
In case that I do not reply your mail promptly, you may contact with me through cell phone, and my number is +86-182 **** ****.
Best wishes